Ohio Educational Computer Network System (OECN)
UDMS Beginning Training Guide

Notice that the mask has been placed in the correct position under the ruler for the first field in the label.

Place the remaining fields for the label as indicated in the following table:

Field Mask Line Jst Column

LASTNAME X(15) 1 LFT 13

ADDR1 X(30) 2 LFT 1

CITY X(15), 3 LFT 1

STATE XX 3 LFT 18

ZIP 00000-0000 3 RHT 30

Where X(15) means to enter a string of 15 X's. Note the addition of a comma in the CITY mask.

The result should look similar to the following screen.

When finished, press the [PF4] key to bring up the [TOP] LABEL Menu as shown next.

______________________________________________________________________________ | | | Lbl: LABELSHD LABEL DEFINITION MODIFICATION Rcrd: PRSMST | |....:...10....:...20....:...30 | | | |XXXXXXXXXX XXXXXXXXXXXXXXX | |XXXXXXXXXXXXXXXXXXXXXXXXXXXXX | |XXXXXXXXXXXXXXX, XX 00000-0000 | | | | | | | | Label Fields: 6 | | | | | | | | | | LABEL MENU [TOP] <PF3> cancel | | | | SELECT Label Fields FORMAT this Label CANCEL | | DEFINE Input/Calc Fields GENERATE this Label SAVE as | | QUALIFY Data Records MODIFY the Label Descriptor CATALOG | | SORT Label data CHANGE the Submit Parameters | |____________________________________________________________________________|

A.1.6 Generate the Labels

Select the option to GENERATE the Label. The following OUTPUT PARAMETERS screen will appear.

______________________________________________________________________________ | | | Lbl: LABELSHD LABEL GENERATION Rcrd: PRSMST | | | | O U T P U T P A R A M E T E R S | | | | | | 1. Output Specification : TERMINAL | | | | 2. Label Width : 30 7. Characters per inch : | | 3. Label Length : 5 8. Left Margin : | | 4. Labels per row : 1 | | | | 5. Gap Width : 4 9. Read Limit : | | 6. Gap Length : 2 10. Qualify Limit : | | 11. Extract Display Inc : 500 | | | | | | | | MENU <PF3> cancel | | | | CONTINUE with Generate PRINT test label(s) CANCEL | | CHANGE an Output Parameter RETURN without printing | |____________________________________________________________________________|

This screen is similar to the OUTPUT PARAMETERS screen for RPW, but reflects the options for labels. Note the following parameters:

Parameter Explanation

1 Output Specification This may be set to TERMINAL, a text file name, or a printer queue.

2 Label Width Identifies the width, in the number of print columns, on a single label.

3 Label Length Identifies the length, in the number of print lines on a single label.

4 Labels per Row Identifies the number of labels to be printed across the page. Values are 1,2, or 3.

5 Gap Width Identifies the number of columns between a label and the next label immediately to the RIGHT of it.

6 Gap Length Identifies the number of lines between any label and the one immediately BELOW it.

7 Characters per Inch Values are 10, 12, or 16.5.

8 Left Margin The number of blank columns desired at the left of the page.

The options at the bottom of the screen have the following function:

Menu Option Use

CONTINUE with Generate is used to begin the label generation process once the output parameters are set as desired.

PRINT Test Label(s) prints the masks for three labels, or sets of threes for multiple columns, showing the placement on a page. This test set can be printed on a page and used to check the alignment for the actual labels to be printed.

CHANGE an Output Parameter allows you to change any of the parameter values on the above screen.

RETURN Without Printing returns you to the previous menu without printing the labels.

For this lesson change the following parameters as follows: Let Labels per Row = 2, Gap Width = 8, and Left Margin = 4.

Print Test Labels

Then select the option to "PRINT Test Labels". Your screen should look similar to the following:

XXXXXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXX, XX <<<<<<<<<< XXXXXXXXXXXXXXX, XX <<<<<<<<<< XXXXXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXX, XX <<<<<<<<<< XXXXXXXXXXXXXXX, XX <<<<<<<<<< XXXXXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXX XXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXX, XX <<<<<<<<<< XXXXXXXXXXXXXXX, XX <<<<<<<<<< Selection limit reached prior to EOF.

Continue with Generate

Return to the OUTPUT Parameters Menu, and now select the option to "CONTINUE with Generate". Your screen should look similar to the following.

WILLIAM A ANDERSON HAROLD H BUCHANAN 7506 S TRENTON CT 5041 S PINEWOOD WY MAPLEWOOD , CO 00008-0209 LITTLETON , CO 00008-0209 EILEEN N CONVEY JAMES N CUSHNER 6628 CLARKSON WY 6986 KENDALL BLVD DENVER , CO 00008-0209 THORNTON , CO 00008-0209 THOMAS R DAVIS TODD A FOSTER 5401 W CLINTON DR 10718 S CIMARRON RD THORNTON , CO 00008-0209 LITTLETON , CO 00008-0209

Note the spacing of the labels compared with the parameters that were set. If you want to print the labels three across the page, you might need to change the number of characters per inch to 16.5.

If you wish, you can also print the labels to a text file, and later view it or print it.

You will probably note that there is a small problem with trailing spaces for several of the fields. There are means of trimming fields, but these will not be discussed here.

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Ohio Educational Computer Network System (OECN)UDMS Beginning Training Guide

A.1.6 Generate the Labels

Ohio Educational Computer Network System (OECN)
UDMS Beginning Training Guide